Association Management System for Canadian Non-profits
Members Village brings membership records, renewals, payments, events, communications and your website together into a single operational software with Canadian data residency.
Members can pay, renew and handle more on their own, while staff work with connected data to reduce repeated data entry.
Starting at $245/month Members Village is built, hosted and supported entirely in Canada with a focus on the practical and operational needs of association and member-based non-profit teams.
Trusted by Canadian associations and nonprofits.
Since 2006, we've helped organizations across Canada simplify membership management, reduce administrative work and give members better ways to serve themselves.
Trusted by Canadian associations and nonprofits.
Since 2006, we've helped organizations across Canada simplify membership management, reduce administrative work and give members better ways to serve themselves.
Streamline Your Association Operations, Gain Time To Serve.
Association administration becomes a pain when the information your team needs is spread across spreadsheets, separate software and an aging membership database.
A member changes their contact details, but the newsletter list still has the old information. A payment comes in, but someone needs to update another record. An executive director needs a report, and staff spend hours gathering information from different places.
These small tasks add up.
Members Village connects the information behind your association's daily operations so your team can:
- Work from consistent membership records instead of maintaining separate lists.
- Let members renew, pay and retrieve receipts without contacting the office.
- Keep event participation, communications and other activities connected to member information.
- Access the information needed for administrative reporting without continually reconciling different systems.
Whether your biggest concern is renewals, reporting, payments or a combination of ongoing administrative problems, you can explore the approaches that fit your organization.
One Connected Platform Behind Your Association.
Members Village is more than a collection of individual software tools. Its interconnected apps share a central database, making sure your membership database, member portal, events, communications and website work with the same underlying data.
Member Renewals & Database
Keep individual and organizational membership information, renewal history and related activity together. Members can complete renewals and payments online while staff retain visibility into membership status and records.
Member Self-Service Portal
Give members a secure place to update their details, renew membership, make payments and retrieve their own invoices and receipts.
Routine account requests no longer need to begin with an email or phone call to your administrative team.
Events & Registration
Manage event registration, attendee information and applicable member pricing using the membership data your association already maintains.
Your team can spend less time reconciling registration information against separate member lists.
Communications & Website
Maintain your association's website, publish content and communicate with members through tools connected to your membership database.
Email audiences can reflect current member information, reducing the need to manually rebuild or maintain separate mailing lists.
Why Canadian Associations Choose Members Village.
Choosing association management software involves more than comparing features. Where your member data lives, how much work members can handle themselves, what the platform costs and who helps your team implement it all affect the decision.
Canadian Built, Hosting and Data Residency
Members Village is 100% Canadian-developed and hosted.
Your organization's data is hosted in Canada, giving associations concerned with data residency a clear answer about where their information is maintained.
The platform includes tools designed to support Canadian privacy and communication requirements, including PIPEDA and CASL.
Easy to use Member Self-Service
Aggregate Members Village client data shows a 90%+ self-service and payment rate.
Consider an association handling four routine member inquiries per day, averaging 15 minutes each. If member self-service eliminates those inquiries, the team could recover up to one hour a day for activities such as member engagement or non-dues revenue generation.
Member self-service such as individual membership renewal or more complex batch and organization renewal can shift routine tasks away from your team.
Human-Led Migration, Setup Training & Support
Changing association software requires careful attention to detail.
Before your project goes ahead we'll identify potential risks which could appear and their mitigations.
During migration, our experts provide strategic solutions to any issues which come up. Dirty data? We'll report what can be cleaned. Unexpected workflow requirement? We'll update the estimated resources needed or offer an alternative.
We're upfront to help you understand the risks and options before moving forward with confidence.
Transparent Pricing, Know the cost before the conversation.
Members Village has three software tier price points you can find out without having to sit through a demo.
Village Builder
$245 CAD/month
$2,500 onboarding
For growing associations that want to bring membership, payments, website and basic administration into one system.
Village Builder is month-to-month.
City Builder
$395 CAD/month
$5,500+ onboarding
For established professional associations ready for more automation, self-service and flexibility across their operations.
Includes a 24-month price lock.
Nation Builder
$695 CAD/month
$8,500+ onboarding
For larger, national, multi-chapter and more complex organizations that need greater scale and data flexibility.
Includes a 24-month price lock.
Real Association Projects. Practical Evidence.
Members Village has supported Canadian associations and non-profits since 2006. The value of a connected platform is easier to understand when you can see how organizations have used it to address their actual operating requirements.
These projects demonstrate how the underlying platform can be configured for different organizational needs without treating every association as if it operates the same way.
Business Council of Canada: Preserving Membership History
The Business Council of Canada needed to replace aging software while maintaining complex organizational relationships, event information and historical member records.
The Members Village project included a tailored CRM and private portal, with a decade of historical information migrated and preserved.
Community Adult Learning Program: Modernizing a Complex Portal
The Community Learning Network's CALP portal supports close to 100 organizations with different reporting needs.
Its modernization used Members Village to improve database structure, support more practical reporting and preserve historical reporting cycles.
Members Village Fit Call & Demo For Your Association.
Maybe renewals require too much staff attention. Maybe your existing database is difficult to maintain. Or perhaps your website, event tools and member information don't speak to each other.
We'll discussion your pain points, demo relevant parts of Members Village, discuss migration and staff training, and walk through the pricing options appropriate for your association.
It's a practical, no-pressure conversation and software demo to determine whether Members Village is a good fit.
Common questions before choosing association management software.
Switching software for your association is a big commitment.
We want to make sure you and your team are confident in your decision and our team.
Yes.
We include a conversation about what your association needs and a software demonstration of the parts of Members Village relevant to those needs.
There is no self-serve signup or trial because implementation and features available are planned around each association.
Members Village is generally best suited to associations and member-based non-profits with at least $100,000 in annual revenue.
The better question, however, is whether the cost of your current manual work, disconnected systems and limitations justifies moving to an integrated association platform.
That's something we can work through on a fit call.
No.
Village Builder is month-to-month.
City Builder and Nation Builder offer a 24-month price lock but can be cancelled with notice.
We explain the terms that apply to your organization before you make a decision.
Yes.
Members Village is developed, maintained and hosted in Canada, with Canadian data residency.
Members Village is PIPEDA-ready and supports CASL-compliant practices. Our Canadian cloud provider maintains ISO 27001 and SOC 2 certifications.
A human responds to support requests.
Issues are prioritized based on impact. Software crashes and bugs receive immediate attention when our team is online, while other requests are handled based on urgency and scope.
Premium support is available to associations who want our experts to be proactive.
Depending on your project, onboarding can include data migration, data cleanup, database configuration, website setup, content migration, payment processing setup, personalized training, testing and QA, launch support and post-launch support.
See What Associations Are Working On.
Recent projects, success stories and practical ideas from associations and non-profits across Canada.
