Streamline Event Planning for Your Association
Your events are opportunities for your members to grow, connect, and advance professionally.
We understand what it takes to plan events while avoiding getting bogged down by repetitive tasks and scattered tools. You’ve already accomplished a lot by establishing a process that works - now discover new ways to simplify tasks and save valuable time.
At Members Village, we believe in supporting associations like yours with tools designed to reduce workloads while maximizing results. Our Events + Registrations app integrates seamlessly with essential tools, automating repetitive tasks so your team can stay focused on delivering exceptional event experiences that drive member success and professional growth.
Let us help you make event planning easier, more efficient, and more rewarding.
Event Planning Best Practices
We understand the unique challenges around planning and hosting events. That’s why we’ve created practical best practices and detailed checklists tailored specifically for associations, nonprofits, and member-driven organizations. Our goal is to simplify the event planning process, helping your association host better events and grow revenue.
Plan with Precision
Great events begin with a well-structured timeline.
- Organize your event into key phases: setup, content creation, promotion, and follow-up.
- Assign deadlines by working backward from your event date.
- Establish clear goals and track progress to ensure a successful event.
Stay Organized and On Track with Members Village
Our Events + Registrations app integrates with the Website Builder and Form Builder, helping you stay on schedule—from creating event pages to collecting registrations.
Simplify Event Registrations
Make your registration process easy for attendees and efficient for your team.
- Design a branded registration page that feels professional and inviting.
- Collect attendee details effortlessly using integrated forms.
- Automate confirmation emails to save time and reduce manual work.
Simple Registration with Members Village
Our Events + Registrations app syncs with the Form Builder, Members CRM, and Member Portal, simplifying registration management from start to finish.
Engage with Consistent Communication
Effective communication drives registrations and keeps attendees informed every step of the way.
- Send targeted email campaigns to invite, remind, and thank attendees.
- Post updates and speaker highlights on your website or member portal.
- Share newsletters to keep members engaged before and after the event.
Communicate with Confidence Using Members Village
Our Email Campaigns + Mass Emails app integrates seamlessly with the News, Blogs, and Newsletters app, ensuring your messages are timely, branded, and professional.
Maximize Member Engagement
Successful events create lasting connections. Keep your audience engaged before, during, and long after the event.
- Host Groups discussions to spark excitement and build meaningful member connections.
- Upload session recordings and materials to your Learning Management System (LMS).
- Share post-event recaps, blogs, and highlights through newsletters or your member portal.
Keep Members Connected with Members Village
Leverage tools like Groups, LMS, and News, Blogs, and Newsletters to maintain conversations and provide continuous value for your members.
Review, Refine, and Repeat
Every event is a valuable learning experience that helps improve future success.
- Monitor registrations, attendance, and engagement metrics using real-time data.
- Collect attendee feedback through customized surveys.
- Apply these insights to craft an even better event strategy next time.
Turn Insights into Revenue with Members Village
Our Form Builder helps your association gather valuable feedback and generate actionable insights. Use what you learn to optimize your next event, boost registrations, and drive greater revenue.
Unlock the Full Power of Members Village
Achieving event success starts with streamlined processes and powerful integrations. With Members Village, managing events becomes effortless through tools that work together seamlessly:
Design Stunning Event Pages: Create visually captivating event pages with the Website Builder - no coding required.
Automate Event Communications: Schedule email campaigns, invitations, reminders, and follow-ups using Broadcasts.
Centralize Event Management: Use the Member Portal to manage communication, registration details, payment history, and attendee access.
Streamline Data Management: Securely organize and manage attendee data with the Membership CRM.
Keep Members Engaged: Share updates, event highlights, and post-event content through News, Blogs, and Newsletters.
Data Collection: Simplify collecting registrant data and event evaluations using our secure Form Builder.
Event Planning Checklists
Plan your events with ease and confidence using our free, step-by-step Event Planning Checklists. Designed to streamline your process, these guides cover every phase of event management, helping your association stay organized and focused. From initial preparation to post-event follow-ups, our checklists simplify the planning process so you can deliver exceptional experiences without the stress.
Event Setup Checklist
- Define event goals and target audience.
- Finalize event format, date, and venue/platform.
- Create a branded event landing page using the Website Builder.
- Set up integrated registration forms with the Form Builder.
- Outline your promotional strategy.
Content Creation Checklist
- Draft email campaigns with the Email Campaigns + Mass Emails app.
- Create social media graphics and posts.
- Write a blog or news update using News, Blogs and Newsletters.
- Prepare speaker bios, headshots, and teaser content.
- Schedule posts and emails to align with your event timeline.
Promotion Checklist
- Launch an email invitation campaign.
- Share teaser content and speaker highlights on social media.
- Use newsletters to keep members informed and excited.
- Encourage engagement in Groups or your Member Portal.
- Monitor registration numbers and adjust promotional strategies as needed.
Post-Event Follow-Up Checklist
- Send thank-you emails to attendees with session recordings or resources.
- Collect feedback using the Form Builder.
- Post highlights or recaps on your website and News, Blogs and Newsletters app.
- Analyze attendance and engagement metrics using Members CRM.
- Apply insights to refine your next event plan.
Event FAQ's
Planning events can raise many questions, and we’re here to help. Our FAQ section covers common topics about managing events.
If you don’t see the answer you’re looking for, feel free to reach out - we’re here to support you every step of the way.
Yes. All data collected through our registration forms is securely hosted in Canada. We ensure full PIPEDA compliance and Canadian data residency, keeping your members' sensitive information completely secure.
Incredibly easy. You have access to live reporting dashboards to monitor real-time attendance and session engagement. If you need physical lists for the check-in desk, you can export all your registration data directly into Excel with a single click.
Yes. While we offer secure credit card payments with no extra fees , you also have the option to issue invoices, allowing registrants to secure their spot and pay via cheque or electronic transfer.
Absolutely. Because the Events app is fully integrated with your CRM, existing contacts will have their details automatically populated to save them time. Furthermore, their event registration history is immediately updated and available within their Member Portal.